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Automated Efficiency
Are you frustrated with missed calls?
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We will guide you through your phone system & plan the best solution & capabilities for your organisation.
Ask Yourself
Do I really know how my business phone system works?
Is it working for my business?
Am I getting the most out of it?
Is it value for money?
Call Flow! What is that??
Automated Attendant! No Idea?
Did you know, most businesses these days just need a simple change to make all the difference?
FAQ
What is an Automated Attendant?
An Automated Attendant serves as an automated receptionist that answers the phone and provides a personalised message to callers. Callers press the number that corresponds with their selection and are directed accordingly.
What is a Hunt Group?
Automatically processes incoming calls to a group of extension numbers that are embedded in a single virtual extension. Incoming calls are cycled through the extensions until the call is connected.
What are Agent Groups?
Agent Groups or Automatic Call Distribution (ACD) is a system that routes incoming calls to a specific group of agents. Before connecting a call to an agent, callers are placed in a queue, which allows agents to handle incoming calls without losing other waiting calls to busy signals or unanswered phones. While callers are waiting they hear music and pre-recorded announcements.
What are Service Flags?
Service flags give companies flexible methods for handling callers who call after normal business hours. These options include, Night service, Voicemail, A recording or re-divert calls from one location to another on certain days or times.
Why do I need call reports?
Daily call reports sent to your email provide valuable information on who is calling your company, how long they spend on hold, if they hang up, if the call goes unanswered and a range of other information.
Why do I need to set this up for my business? We are just fine how things are.
You need to know who is contacting your business each day. And that each call is being handled according to your specific business process to ensure customer satisfaction.
If calls are going unanswered, hang up while on hold or are just spending way too much time on hold, how would you know this?
You would want to know who walks in the front door and that your customer service team help each customer, wouldn’t you?
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Problem
Head office has a local and 1300 number with Sydney office having a separate local number and the sales agent in Queensland, uses their personal mobile phone.
So, 3 contact points and 3 opportunities to miss calls and never know it.
Potentially costing $ via lost sales.
Also, BYOD device of the sales person, what happens if or when they leave? All your valuable customer contacts go with them. Not to mention your sales person might be answering calls out of hours or worse not answering the call at all.
You need visability of your business data! You need to know who called, when they called, who they spoke to.
If you have no reliable communications system or are not using your existing one to its full potential you are missing out on your valuable customer data.
Solution
With some tweaks this customer can smooth out their call flow with an automated attendant and dialing options. Along with mobile apps for remote workers & call overflow when the sales agent is busy, ensuring no missed calls. Add an out of hours mailbox and nobody is taking calls when they are at the footy.
With our expert knowledge of phone systems and call flows, we can advise you on the best way to handle your calls in a professional manner to make the most of your business phone system investment.
At WTCO we provide the latest technology so you can future proof your investment. Add our ongoing support and advice and we will become your communications partner.
If what we provide does not work as it should, we will work for free until it does.
